The Benefits and Challenges of Virtual Board Meetings

Meeting in person can be difficult for board members of non-profit organizations. But, with the advent of technology that allows virtual meetings there are numerous benefits for holding meetings online. These include:

The capacity to reach a larger geographic area. This can result in an increase in diversity on the board, as well as a more comprehensive view of governance.

Costs for travel are cut. This could save time, money and decrease the environmental impact of travel by board members.

There is less confusion regarding attendance and quorum. This is particularly true when you use an application for managing boards that makes it easy for members to sign in.

More flexibility in scheduling. This allows nonprofits to hold board meetings during the most convenient times for their members.

Engagement was increased. A well-planned agenda and a clear, well-organized structure for board meetings will enable this to be achieved. A more cohesive and active board will lead to better decision-making.

Virtual board meetings: Challenges and benefits

Even though it’s simpler to concentrate on work in a digital meeting than in the physical one it can be a challenge to stay clear of distractions like checking emails or eating food while the call is in progress. To prevent this, creating a conversation protocol before the meeting begins is important. For example, letting the attendees know that it’s acceptable to mute their microphone when they are not speaking can help to reduce background noise during discussion. Keep meetings brief to ensure the attention and participation. Checking in regularly with remote attendees can help.

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